Well, the second is an external transaction. An external transaction is a transaction that involves a party outside the company, that is, a transaction that involves an outsider or outside organization.
External transactions can also be interpreted as evidence of recording the activities that occur in the company associated with outside parties from the company. As for the evidence from external transactions, they are as follows:
An invoice is a proof of transaction regarding the calculation of the sale of goods which is carried out on credit and made by the seller to be submitted to the buyer. Invoices are usually made in duplicate. Namely, the original and copy.
The original invoice is given to the buyer as proof of recording the purchase on credit. While those copies are taken by the seller as proof of credit sales records.
Receipt (official receipt)
Receipt is a proof of transaction about receiving money for payment of an item or the other. Receipts are made and signed by both parties, both those who receive money and those who have made payments.
Usually receipts consist of two parts, namely the first and second parts. The first part is given to the party who pays. The aim is to record the expenditure of money.
And the second part (sub or copy of the receipt) is kept by the seller. The goal is that it can be used as evidence of recording receipt of money.
How do External Transactions work
Debit memo is a proof of transaction regarding calculation or notification sent by a company or a business entity to its consumers.
Debit notes tell consumers that their accounts have been debited for a certain amount. The supervisor of the debit memorandum will record it on the account of the sender of the memorandum contained on the credit side.
Credit note is a proof of transaction regarding notification or calculation sent by a company or business entity to its customers.
This credit note is given to consumers so that consumers know that their accounts have been credited with a certain amount. The recipient of the credit note will record it on the account of the sender of the memorandum located on the debit side.
Check is a proof of transaction in the form of an unconditional warrant to a bank to pay a sum of money from a customer. Checks signed by parties who become customers. And these customers have deposits in the bank in the form of demand deposits.
The check sheet consists of two parts, namely the main section and the copy section. The main sheet is submitted to other parties as a means of payment. receipt / copy of the check is used for additional proof of transaction that is combined with proof of receipt of payment.
Bilyet giro is a proof of transaction in the form of a warrant from a customer to the bank in order to transfer a sum of money from his account to the recipient’s account.
What are External Transactions actually
The savings owner has mentioned the name of the recipient in a current account at the same bank or at another bank.
The recipient of a giro cannot exchange it for cash with the bank concerned, however the recipient can deposit the giro to the bank as additional deposits to his account.
A checking account is a proof of transaction about cash transfers to a bank prepared by the bank for its customers.
The checking account is used for the basis for recording adjustments between cash balances by company, and also cash balances by bank.
Proof of Bank Deposit
Proof of bank deposit is a proof of transaction of each customer when making a bank deposit. The customer must fill in the deposit slip provided by the bank first.
The aim is to prove that the customer actually deposited the money in the bank.
Proof of Memorandum
Proof of memorandum is a proof of transaction issued by the leadership of the company or certain parties that have the authority.
Proof of the memorandum is used for events that take place within the company.
Evidence of memoranda usually occurs at the end of the period such as a memo to record the salaries of employees who are still paid.